Mail-away closings
You do not have to be in Florida — or in the room — to close.
Quick answer
A mail-away closing lets a buyer or seller sign their closing documents somewhere other than the title office. Omega National prepares and sends the package, arranges notarisation — including sending a mobile notary to the signer — and coordinates return of the executed originals so the file can fund and record on schedule.
Who needs one
- Sellers who have already relocated out of state.
- Buyers purchasing a Florida second home or investment property from elsewhere.
- Anyone travelling, deployed, or unable to attend on the closing date.
- Heirs or co-owners scattered across different states.
How it works
- We confirm the signing plan early. Tell your closer as soon as you know you cannot attend — some documents have to be handled differently.
- The package is prepared and sent to you, with instructions marking every place that needs a signature and every place that needs notarisation.
- You sign before a notary. Omega can send a mobile notary to your location, or you can use a local one.
- Originals come back by tracked courier — deeds and mortgages must be original wet-ink documents to be recorded in Florida.
- Funds and recording. Once the executed originals and funds are in, we disburse and record.
What to watch for
Build in courier time. The main cause of a delayed mail-away is the return leg, not the signing. Do not sign anything before a notary is present — a notary cannot notarise a signature they did not witness. And confirm wiring instructions by phone, on a number you already have, before sending funds — wire fraud targets remote closings hardest.
Closings can be conducted in English, Spanish and Haitian Creole — see multi-lingual closings.
| Who it suits | Out-of-state sellers, remote buyers, travelling parties, heirs |
|---|---|
| Notarisation | Mobile notary sent to the signer, or a local notary |
| Documents returned | Original wet-ink deeds and mortgages by tracked courier |
| Languages | English, Spanish and Haitian Creole |
| Also available | Mobile notary · deed preparation |
| Offices | 15 across Florida |
| Cost | Promulgated premium + file-specific settlement fees — request a quote |
Questions.
Can I close on a Florida property without flying to Florida?
Yes. Omega National handles mail-away closings — the package is sent to you, you sign before a notary (we can send a mobile notary to you), and the executed originals are couriered back for funding and recording.
Can I sign electronically?
Some documents in a Florida transaction can be signed electronically, but deeds and mortgages generally need original wet-ink signatures to be recorded. Whether remote online notarization is available on your file is to be confirmed — ask your closer.
Which office handles my file?
Generally the office closest to the property or to you — Omega National has 15 across Florida. Use the office map, or call (239) 448-7522 and we will route you.
Authoritative sources
- ALTA Best Practices framework — American Land Title Association
- Owning a Home / closing guidance — Consumer Financial Protection Bureau
- Licensee search — Florida Department of Financial Services
- Like-kind exchanges under IRC Section 1031 — Internal Revenue Service
This page is general information about Florida title and settlement practice, not legal or tax advice. Omega National Title Agency has attorneys on staff; for advice on your specific transaction, speak to them or to your own counsel.
Send us the contract.
Tell us about the transaction and we'll come back with a figure and a closing date. Fifteen offices, statewide.